Frequently Asked Questions
What is the capacity of the Clubhouse?
The Clubhouse dining area (with the use of a head table and dance floor) can accommodate approximately 160 persons. This number will vary depending on the size of the head table, the number of auxiliary tables, etc. With the use of our large south and east decks, we can accommodate up to 250 persons.
How early can my event start?
The earliest start time for any portion of your event is 5:00 PM. Customarily, this start time does not reflect access for set-up. Set-up may not begin prior to 1:00PM. Actual function start time is 5:00PM.
What is the minimum attendance required for my event?
There is a minimum of 100 guests on Saturdays and no minimum on Sundays. The minimum on Saturday may be waived depending on both your menu and bar selection as well as time of year.
Do I need to be a Member or know a Member in order to use Napa Valley Country Club for my special event?
Although this is a Private Club and our main purpose is membership directed, we are allowed to host a select number of non-member special events.
How much of the room will be set in place when we arrive to begin our set-up?
Our staff will set the dining tables, as well as placing the auxiliary tables (buffet, cake table, gift/guest book table, etc.). If provided with ahead of time our Day-of” wedding coordinator will assist in placing guest seating assignments, favors, guest book, table cameras, etc.
Is there a place where the bridal party can change or dress?
The Women’s Lounge (located downstairs in the Clubhouse) is available for the bridal party, although this area will remain accessible to our female Members and their guests at all times.
Where could we have our wedding photographs taken?
The Grove area and decks surrounding the Clubhouse is an ideal space and the only outdoor area available for wedding photographs. Although at the conclusion of the ceremony the Bride and Groom, along with the photographer can be escorted to the Signature 11th hole for a champagne toast and photographs.
Can I change the décor of the Clubhouse or venue?
Any floral arrangements, garland or swags you would like to bring for the tables, the mantel and/or other areas of the Clubhouse or deck are certainly welcome. You will be expected to make your own arrangements for a florist service, although we can provide you with contact information for local vendors. All floral décor must arrive prearranged and ready for placement. The Club does not have a work area available for a floral vendor to assemble arrangements or other decorations. It is not permissible to affix anything to the walls, floors, ceilings, fixtures, furnishings, or any other Club property. All decorations and revisions of décor must receive prior approval by Club Management Confetti, rice, grain or seeds are not permissible and may not be thrown on the premises or grounds. A cleaning fee will be assessed if it is deemed necessary. If in certain circumstances the extent of disarray or clutter exceeds the standards consistent with a function or event a cleaning fee will be your responsibility. The Club does not assume any responsibility for damage or loss of any items left on the Club’s premises prior to, during or following a function by the individual(s) booking the function, their guests, associates or vendors.
Do you have a bar available?
We have a full bar for either hosted or no-host beverages that will be available to you and your guests during your event. The bar will be open regardless of your hosting preferences.
What do most people usually host” for their bar?
There is no specific formula to hosted vs. non-hosted bars. It is a personal choice. With that said, the majority of our sponsored events generally host” (incur the expense”) for wine, champagne, and beer throughout for their guests throughout the function. For larger groups, we recommend having a wine or champagne/sparkling cider station so your guests will be immediately provided with a beverage as they arrive. This helps to create a welcoming atmosphere and assists in offsetting long lines at the bar. Ultimately, what you choose to host for your guests is a personal decision based upon your budget and your guest’s tastes and expectations.
When I decide on a date, how can I secure it?
If the date you are requesting is available, we will pencil you in, noting that your event is tentative. This means that you are interested, but you have not yet committed to that date. To secure the date, the Club requires a $2,500.00 non-refundable deposit ~ and the signed agreement of our Policies, Rates and Guidelines. If another individual expresses interest in a date that you tentatively have on hold, you will be contacted by the Club and offered the opportunity to formally secure the date for your event. You will be given a 48 hour period to remit the required deposit and executed agreement form.
What other questions should I ask?
Questions will come to mind, and as they do, please feel free to call or email us. It will be our sincere pleasure to answer any and all questions you might have regarding your special event. Again, we thank you for your interest in Napa Valley Country Club, and we are honored to host the most special day of your life.